File storage & back-up
Aim
To ensure that all files are stored on the network drive, and that regular back-ups are made from files that cannot be stored on the network drive.
Requirements
All files should be stored on the network drive, either in a project folder accessible by at least one other person on the project team.
In case files are stored on a device that is not connected to the project folder, files must be transferred to the project folder on the network drive as soon as possible.
A regular back-up should be made of files that cannot be stored on the network drive.
Responsibilities
Executing researcher:Â
- Storing all files on the network drive and regularly backing-up files that cannot be stored on the network.
Project leaders:Â
- Ensuring that all files are stored on the network and that non-network stored files are regularly back-upped.
Research assistant:Â
- Support in ensuring all files are stored in the project folder contemporaneously and under version control.
How To
All files should be stored on the network drive, in a project folder accessible by at least one other person on the project team. The network management system creates a regular back-up of these files. If storing the files on the network drive is not possible (e.g. while conducting field work), regular, safe and encrypted back-ups should be made under version control. Storage media must be protected against loss and theft. Files not immediately stored on network drives should be transferred to the network as soon as possible.